A cocktail party is an event where cocktails are offered to guests. These parties are also referred to as cocktail receptions. When this type of event is organized for a networking or for business it is called a mixer. It is common for this type of party to be hosted by restaurants and hotels to attract customers between the hours of 4PM and 6PM.
There are other events like wedding receptions that typically begin after guests have mingled for an hour or two. The guests socialize while they eat appetizers and enjoy drinks. When organizers plan these events, they use a cocktail party to help keep guests occupied during different events and help reduce the amount of guests who may arrive late.
When hosting or planning this type of party, there are several factors that you will need to consider to ensure that the party is a success.
Number Of Guests
One of the first things that you will need to consider is the number of people who have RSVP’d for the party. Smaller venues are a better option if you are expecting a small crowd. You do not want 10 people standing around in a large open space.
Consider A Venue With An Intimate Setting
The most successful parties are those that manage to add a certain element of intimacy into the atmosphere. This type of environment allows guests to relax, and in turn, they feel more comfortable interacting with others. Party planners and organizers should look for a venue that is comfortably and luxuriously furnished.
Find A Venue That Is Accessible
You do not have to choose a venue that is located in the middle of the city, but you should ensure that the venue can be accessed by different modes of transportation and different routes. For example, you want the person who is attending the party by public transportation to have as easy access as a person who is driving their own vehicle. If guests feel as though they are on a hiking trail or driving through an obstacle course, your guests will not be very pleasant once they arrive.
The purpose of cocktail hour is to allow guests to socialize and interact in a calm, soothing environment. The objective should not be for your guests to drink until they are intoxicated. You can avoid this by making sure there are snacks and hors d’oeuvres available for you guests to enjoy also.
The type of music that is played throughout the party will also be very important in contributing to the overall wedding theme. You can choose to have live music or professional quality sounding music played out of speakers. Whatever you choose, the music should match the theme.
However, the main purpose of the music is to reduce the number and level of conversation echoes. If a guest can clearly hear someone else’s conversation across the room, then the desired intimate setting will not be achieved.
These are a few of the factors to consider when planning or hosting a cocktail party. With some research and effort, you will be able to find the venue that is best suited to handle your needs and turn your event into a success.